Job Description

Job Description

Job Description

*US Citizenship Required

*Onsite in Silver Spring, MD

*Proposal Effort, Position is Subject to Contract Award

POSITION DESCRIPTION:

Think Tank is seeking a detail-oriented Administrative Assistant to provide support to the National Marine Fisheries Service (NMFS) for the office's daily operations and leadership team. This role is essential in ensuring smooth scheduling, document management, meeting preparation, and travel coordination for the Director and senior staff. The successful candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and be able to anticipate the needs of senior leadership while balancing multiple priorities.

RESPONSIBILITIES:

• Manage the Director's calendar, schedule meetings, and prepare briefing materials in advance.

• Finalize documents and maintain the Director's records and decision repository.

• Coordinate logistics for internal and external meetings, including visitor support.

• Assist with taskers, special projects, and travel arrangements (flights, hotels, expense reports).

• Provide front office support, including greeting visitors and handling phone inquiries.

REQUIREMENTS:

• Education: High school diploma required; Associate's degree preferred.

• Experience:

  • Proven experience as an administrative assistant or executive assistant supporting director-level or senior leadership.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Docs, Sheets).

• Skills & Abilities:

  • Strong organizational and prioritization skills with the ability to anticipate leadership needs.

  • Ability to meet deadlines in a fast-paced environment while maintaining accuracy.

  • Problem-solving mindset with the ability to offer solutions.

  • Excellent written and verbal communication skills.

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