Job Description

Join to apply for the Alumni Events Manager role at DePauw University .

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

Overview

The Alumni Events Manager is responsible for the hands-on coordination and execution of regional and on-campus alumni events that foster lifelong engagement with DePauw University. This role requires strong organizational skills, attention to detail, and the ability to manage event logistics from start to finish, including registration setup, attendance tracking, vendor coordination, on-site execution, and attendee follow-up. The Alumni Events Manager will work closely with internal and external stakeholders to ensure seamless event operations and memorable experiences for alumni and donors.

Responsibilities

• Coordinate and execute all logistical aspects of alumni events, including Alumni Reunion Weekend, regional alumni gatherings, Monon Bell Telecast parties, tailgates, networking events, and donor stewardship receptions.
• Build and manage event registration pages, update internal calendars with event information, track attendance, and ensure data is available for post-event analysis and alumni engagement tracking.
• Prepare Development and Alumni Engagement staff for events by sharing event plans, updating calendars, and assisting in staffing and scheduling.
• Oversee on-site event logistics, including vendor coordination, setup and breakdown, signage, registration, room reservations, catering, and A/V needs.
• Collaborate with the team to develop printed materials needed for events.
• Maintain accurate event records, analyze engagement metrics, and provide post-event reports to assess impact and improve future planning.
• Serve as a front-line liaison for alumni, donors, and volunteers, fostering relationships and ensuring a positive experience before, during, and after events.
• Travel for regional events to provide hands-on management and on-site support for high-quality alumni experiences.

Other duties as assigned.

Qualifications

Competency Statements :

• Accountability
• Accuracy
• Adaptability
• Communication (Oral)
• Communication (Written)
• Customer Oriented
• Diversity Oriented
• Interpersonal
• Reliability
• Organized
• Time Management
• Working Under Pressure

Skills & Abilities

Education: Bachelors Degree required.

Experience: Minimum of three (3) years of hands-on experience in event planning, alumni relations or a related field, preferably in higher education or nonprofit organizations.

Communication/Language: Intermediate reading and writing; ability to speak before groups.

Math Ability: Basic mathematical operations for event-related budgeting and reporting.

Computer Skills: Experience with event management platforms, CRM systems, and Google Suite.

Other Requirements :

• Strong project management, organizational, and problem-solving skills.
• Excellent written and verbal communication with a customer service mindset.
• Ability to work independently while collaborating within a team.
• Flexibility to work evenings, weekends, and travel for regional and on-campus events as needed.

We are committed to diversity and inclusion in all aspects of employment and strive to reflect the diversity of our society in our workforce.

Employee Benefits Overview

There are many benefits offered to DePauw Employees, including medical, dental, and vision insurance; life insurance; AD&D; Long Term Disability; voluntary life insurance; tuition remission and exchange; and relocation allowance. See the Benefits Hub for details.

Employment Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Project Management and Administrative
• Industries: Higher Education

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