Job Description

A major Portland-based real estate development company is looking for an Event Coordinator. This is the most exciting, fun job! We want someone who loves networking, bringing people together, and helping organize small dinners of 6 to 12 people as well as various other events. These dinners and social events will include political, social, business, and healthcare professionals who want to meet each other and share ideas and/or socialize. In addition, the candidate will help organize fun events, such as art openings, picnics, and other social activities. The qualifications for this job include a passion for networking, strong social interfacing skills, and managerial skills to coordinate with caterers, flower arrangements, table settings, music, and all the peripheral activities that help make wonderful social events!

The Event Coordinator will work within the President’s Office to help coordinate a high-volume of complex and sophisticated events. These include events such as small dinner parties, company retreats, holiday and summer parties, broker events, management meetings, tenant appreciation events, events with philanthropic partners, and art-related events. They will also work with the President and Chief of Staff to plan or lead participation in art, philanthropic and public functions such as private engagements, sponsored galas, dinners and receptions. The Event Coordinator should enjoy managing all aspects of event planning including menus, decorations, invitations, guest lists and runs of show.

ESSENTIAL FUNCTIONS/TASKS:

• Manage the President’s ongoing calendar of events
• Coordinate daily with the President, the Chief of Staff and his administrative team and Marketing and Communications staff
• Keep President abreast of information and deadlines requiring follow-up and action
• Plan and receive approvals on all aspects of event production including securing venues, creative collateral, invitations, guest lists, décor, menu selection, program and entertainment, photography, runs of show, speaking remarks, parking and other logistical details
• Develop invitation lists and manage RSVPs in coordination with the Chief of Staff and the president’s administrative team
• Coordinate with the Chief of Staff on delivering event sponsorship elements including advertisements and logo delivery.
• Develop and manage the President’s CRM contact list
• Work internally with departments to prepare for events
• Upon request, create key event guest “face sheet” for the President
• Coordinate with the Travel and Logistics Specialist and the President’s administrative team to coordinate travel as it relates to events for the President or his guests
• Manage the President’s schedule while on location, and drive to coordinate activities when necessary
• Coordinate with appropriate departments to coordinate collateral, gifts or other items the president requests for events
• Research and coordinate additional events or activities for President to attend while on location
• Oversee contracts, manage budgets and receive authorization of expenses
• Participate in planning with organizations planning events in which the President will participate
• Complete follow-up plans, evaluations and acknowledgements after each event
• Coordinate with the Chief of Staff to organize and manage Events meetings, agenda items and follow up items
• Additional duties and special projects as assigned

Experience, training, skills required:

• A minimum of three years’ experience within event coordination
• Excellent written and verbal communication skills
• Proficient computer skills including Microsoft Office
• Excellent calendar management skills
• Strong organization, attention to detail, creativity and strategic thinking
• Ability to handle multiple tasks and meet deadlines
• A can-do attitude and ability to stay calm under pressure

Education:

• Bachelor’s Degree preferred but not required.

LICENSE OR CERTIFICATE REQUIRED:

• Valid Driver License and registered automobile

TRAVEL REQUIREMENTS:

• Some travel to local or out-of-state events may be required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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