Job Description

Job Description

Job Description

We are looking for an experienced PART TIME Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.

Responsibilities:

• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.

• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.

• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.

• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.

• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.

• Handle database administration tasks, maintaining accurate and up-to-date records.

• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.

• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.

• Prepare reports, presentations, and other documents as requested by executives.

• Ensure confidentiality and security of sensitive information at all times.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Expertise in managing calendars and coordinating schedules for senior leaders.
• Strong ability to arrange travel and manage logistics for corporate needs.
• Exceptional organizational skills and attention to detail, especially in event planning and vendor management.
• Proficiency in database administration and maintaining accurate records.
• Excellent written and verbal communication skills for liaising with teams and preparing documents.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite and other relevant software tools.

Job Tags

Long term contract, Contract work, Part time, Work at office,

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