Job Description

Job Description and Duties

The Associate Governmental Program Analyst (AGPA) supports the Fiscal and Grants Management Unit (FGMU) within the Center for Preparedness and Response (CPR) by performing a wide range of fiscal, analytical, and administrative functions. This position is responsible for assisting with fiscal operations and grant management activities across multiple federal, state, and local funding streams related to public health emergency preparedness and response. This includes assisting with the development, monitoring, and reporting of budgets and grants, coordinating audits, supporting procurement processes, and contributing to strategic projects.

• Prepare and monitor program budgets and monthly fiscal reports for multiple funding sources, including HPP, PHEP, Pan Flu, Ebola, Zika, and General Fund allocations. 
• Ensure expenditures remain within authorized limits and comply with applicable fiscal policies and procedures. 
• Review and evaluate budget requests, revisions, and allocations from CPR programs and centers. 
• Collaborate with budget, personnel, and accounting offices to establish and maintain accurate expenditure tracking codes and ensure proper use of accounting principles and timelines. 
• Maintain comprehensive tracking systems for federal and general fund revenues and expenditures. 
• Prepare fiscal budget displays and provide analytical insights and recommendations to management to support decision-making. 
• Support the development and review of mid-year and annual grant reports. 
• Assist with processing local assistance invoices, tracking encumbrances, and monitoring local grant fund expenditures to ensure fiscal accountability. 
• Coordinate and respond to state and federal audit requests in collaboration with the grant compliance unit, accounting, and CPR leadership. 
• Track audit timelines and serve as liaison with auditors and assist in resolving audit findings. 
• Develop and maintain local assistance procurement packages, including scopes of work, budgets, and required exhibits, in accordance with CDPH procurement guidelines. 
• Maintain accurate procurement documentation and assist in researching contractor qualifications and resolving contract-related issues.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

Telework Information

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and start/end dates (MM/DD/YYYY) .  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference  Job Control # (500849)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Analytical thinking and the ability to approach problems using logical, systematic, and data-informed methods.
• Familiarity with public sector budgeting practices, expenditure tracking, and financial reporting.
• Experience working with federal and state funding sources such as HPP, PHEP, and General Fund is a plus.
• Strong oral and written communication skills to effectively convey complex fiscal information, draft reports, and collaborate with internal and external stakeholders.
• Understanding of the structure, policies, and procedures of state government, particularly in a public health or emergency preparedness context.
• Ability to work collaboratively with diverse teams, including program staff, auditors, and fiscal offices.
• Commitment to providing excellent service to internal clients, including program managers and leadership, by anticipating needs and delivering timely, accurate support.
• Experience managing multiple priorities, meeting deadlines, and supporting special projects or audits with minimal supervision.
• Competence in Microsoft Excel and other fiscal tracking tools.
• Willingness to work outside core business hours during emergency response operations and to travel occasionally for meetings, trainings, or audits.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications (SOQ) Instructions

Describe your analytical experience in one or more of these areas:

Analytical experience is the process of studying a complex situation or issue to gain a better understanding and develop options to solve it.

• Budgeting : Effectively planning the use of resources (people, supplies, funds).
• Management analysis: Examining how funds are allocated, how tasks are coordinated and how decisions are made within an organization.
• Personnel: Conducting Human Resources activities.
  
• Planning: Developing goals and objectives, as well as the steps necessary to analyze, implement, assess, and monitor a program, project, or organizational unit.
• Program evaluation: Measuring the level of success, effectiveness, or efficiency through development and utilization of tools such as assessments, performance metrics, or evaluation criteria.
• Policy analysis: Evaluating current and alternative options, forecasting outcomes, and providing recommendations to decision makers based on evidence and analysis.

For each, please include the position(s) in which you performed these duties and the start and end dates (month and year) of each position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see Statement of Qualifications  instructions below at end of posting .  Any applications received that  do not provide a written response to the SOQ will not be scored/reviewe d .

Job Tags

Permanent employment, Full time, Contract work, For contractors, Work at office, Local area, Remote work,

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