Job Description

OpusClip HR & Admin Specialist

OpusClip is the world's No.1 AI video agent, built for authenticity on social media. We envision a world where everyone can authentically share their story through video, with no expertise needed. Within just 18 months of our launch, over 10 million creators and businesses have used OpusClip to enhance their social presence.

We have raised $50 million in total funding and are fortunate to have some of the most supportive investors, including SoftBank Vision Fund, DCM Ventures, Millennium New Horizons, Fellows Fund, AI Grant, Jason Lemkin (SaaStr), Samsung Next, GTMfund, Alumni Ventures, and many more.

Headquartered in Palo Alto, we are a team of 100 passionate and experienced AI enthusiasts and video experts, driven by our core values:

• Be a Champion Team
• Prioritize Ruthlessly
• Ship Fast, Quality Follows
• Obsess Over Customers

Be a part of this exciting journey with us!

Who We Are Looking For:

We are seeking a reliable, organized, and proactive HR & Admin Specialist with a strong sense of ownership to join our onsite team in Palo Alto, California. In this role, you will ensure the smooth daily operations of the Palo Alto office, provide occasional in-person support to our San Francisco office, and assist with HR-related tasks for U.S.-based employees. You will play a key role in fostering a high-performing, collaborative team and maintaining an office environment that promotes creativity, engagement, and a strong sense of connection among employees.

The ideal candidate is detail-oriented, resourceful, outgoing, and emotionally intelligent, thriving in a fast-paced, dynamic environment. They balance administrative excellence with a strong people-focused mindset, supporting daily operations while fostering a positive and collaborative office culture.

Responsibilities:

• Deliver high-quality administrative support to all US-based office personnel
• Oversee procurement and maintenance of office equipment and supplies to ensure employees are fully supported in their productivity.
• Support planning and execution of team-building events and office activities to promote a productive and collaborative office environment that supports teamwork and employee engagement.
• Coordinate travel arrangements, including booking flights, hotels, and planning itineraries
• Partner with the Finance department to process invoices and manage reimbursements
• Build and maintain strong relationships with local vendors, negotiate contracts and service agreements to meet administrative and operational needs
• Liaise with property management to resolve office maintenance and equipment issues promptly
• Organize and maintain both physical and digital company records, ensuring easy retrieval and compliance.
• Perform other daily administrative duties as assigned by the line manager
• Facilitate end-to-end onboarding and offboarding processes for US-based employees
• Maintain up-to-date employee records and documentation in HR systems
• Assist with internal HR communications and coordination of HR programs to ensure smooth execution
• Act as a point of contact for employee inquiries related to HR policies and day-to-day support

Qualifications:

• A minimum of 3+ years of administrative work experience, preferably within a fast-growing and multinational organization.
• Proven ability to handle confidential information with discretion and sound judgment.
• Detail-oriented, organized, and proactive, with strong time-management skills and the ability to manage multiple priorities in a fast-paced environment.
• Outgoing and emotionally intelligent, with strong interpersonal and communication skills, capable of collaborating effectively with diverse internal and external stakeholders.
• Adaptable, flexible, and collaborative, thriving in a multicultural, dynamic team environment.
• Fluency in English (Mandarin is a plus), both written and verbal.

EEO

OpusClip is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristics. OpusClip considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Opus Clip is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

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