Job Description

Production Coordinator

At Swaybox Studios is rewriting the rulebook of visual storytelling. As we collaborate with DC Studios/Warner Bros Pictures Animation and Matt Reeves' 6th and Idaho on a revolutionary new project, you'll play a vital role in coordinating the artistry and logistics that bring bold visions to life. This is your chance to help lead a production that's equal parts innovative and unforgettable.

We're looking for a meticulous and communicative Production Coordinator to join our Story & Edit team. Reporting to the Pre-Production Manager, this role plays a key part in managing the flow of materials, schedules, and communication between departments to ensure sequences are production-ready on schedule. You'll work directly with the Director, Head of Story, Editors, and Production to help maintain clarity, structure, and support for our creative teams throughout pre-production.

Key Responsibilities:

• Collaborate with the Pre-Production Manager to create and maintain a structured, creative-friendly environment for artists, editors, and directors.
• Manage the story and editorial schedule; track daily progress of storyboards and edits, ensuring sequences are completed and delivered on time.
• Coordinate Director's schedule, including briefings, pitches, reviews, and meetings; ensure all stakeholders are kept up to date.
• Cast sequences to Story Artists in collaboration with the Director; communicate meeting times, pitch dates, and sequence expectations.
• Liaise with the Editorial Department to ensure storyboards are properly prepped and imported into Avid for review and iteration.
• Track editorial notes and ensure fixes are scheduled and delivered on time.
• Maintain and organize Story Department artwork; ensure each sketch is easily identifiable and trackable for future reference.
• Coordinate story/edit-related meetings, screenings, and reviews; take and distribute detailed notes when necessary.
• Work with other Coordinators and Department Managers to streamline cross-department workflows, addressing blockers as they arise.
• Distribute all script changes to the relevant teams; collaborate with dialogue writers to provide necessary information and deadlines.
• Maintain and update the voice recording script; coordinate the transfer of boards and animatics for voice sessions and attend sessions as needed.
• Track story clearance issues and escalate them to the Pre-Production Manager for resolution.
• Ensure that Story reference materials are available across departments, and that the design team receives the latest artwork as sequences evolve.
• Present and deliver story materials to internal and external stakeholders; manage deadlines and distribution protocols.
• Attend Executive Reviews and internal screenings; take notes and compile production reports detailing department progress and achievements.
• Maintain ongoing communication between Assistant Directors (ADs), Editorial, and the Story team regarding sequence status and updates.
• Assist with budget tracking and planning as directed by the Pre-Production Manager.
• Promote and uphold all relevant Health & Safety protocols on the production floor.

Required Qualifications:

• 2+ years in animation, VFX, or film productionpreferably in a coordinator or editorial support role.
• Strong understanding of pre-production and editorial workflows.
• Excellent organizational, communication, and time-management skills.
• Proficient in production tracking tools (e.g., ShotGrid, Airtable) and Avid (or willing to learn).
• Confident working across teams and departments with a proactive, solutions-first mindset.

Preferred Qualifications:

• Familiarity with storyboarding, editorial timelines, and script revision tracking.
• Experience with voice recording coordination or script prep.
• Knowledge of production file naming conventions and version tracking.

At Swaybox Studios, we believe that great storytelling comes from diverse voices, perspectives, and experiences. We are proud to be an Equal Opportunity Employer and are committed to building a team that represents a variety of backgrounds, talents, and identities.

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Swaybox Studios also complies with applicable Louisiana laws governing non-discrimination in employment. We are dedicated to fostering a creative, inclusive, and respectful environment for all.

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