Job Description
Description Summary: The Project Coordinator will be responsible for supporting the PMO team with project documentation, upgrades, enhancements, process improvements, and reporting.
The Project Coordinator will support Project Managers to document and distribute meeting notes, work closely with Project and Resource Managers on project plans and resource scheduling, and manage report updates in PPM software product.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Support Project Managers on medium - large scale projects
- Assist Directors, Managers, and Project Managers in documenting comprehensive business cases and project proposals for executive review and approval.
- Provide coordination support for system upgrades, releases, and configurations for technical teams. Assist in documenting risks, issues, action items and decisions.
- Develop and maintain detailed project plans, clearly outlining tasks, dependencies, and timelines, while ensuring continuous updates to reflect project progress and changes.
- Prepare project status reports by collecting, analyzing, and summarizing key information and trends to keep stakeholders informed of progress, risks, and issues.
- Evaluate and ensure systems are functioning correctly for system upgrades, new releases, and enhancements
- Provide administration support for Clarity PPM, including user assistance, troubleshooting, and ensuring data accuracy and integrity within the Clarity PPM system.
- Collaborate with Project Managers and Resource Managers to ensure all projects are accurately updated with current resource allocations and availability.
- Monitor and track project milestones and deliverables
- Coordinate system testing, creation of test plans, availability of test systems, issues resolution, and completion of testing within established timeframes.
- Report relevant status to managers and key stakeholders in a timely and consistent manner
- Actively participate in technology-related change discussions and contribute to the development of business requirements to ensure alignment with project goals and stakeholder needs.
- Coordinate project discussions to capture lessons learned to be included with project artifacts
- Additional responsibilities as assigned by management
Qualifications: Formal Education & Certification:
- Bachelor's degree or equivalent experience required (preferably in Business, Finance, or Project Management)
Knowledge & Experience:
- Minimum 1-2 years of experience in an administrative role, preferably in a project management office.
- Proven experience in consolidating data and synthesizing it into an end product.
- Proficient in MS Office (Project, Word, Excel, PowerPoint, Visio, Outlook)
Personal Attributes:
- Strong communication skills, both verbal and written
- Excellent customer service skills and ability to form positive relationships
- Ability to prioritize workload based on department requirements and customer needs
- Strong analytical skills required with a high degree of accuracy
- Ability to work flexible hours as needed
- Ability to multi-task and manage multiple projects
- Ability to work as part of a team and collaborate across several disciplines
- Ability to function in a fast-paced and fluid environment
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee is regularly required to sit, stand, walk, use hands and fingers, handle or feel, smell, and talk or hear.
- While performing the duties of this job, the employee is required periodically climb or balance, stoop, kneel, crouch or crawl and reach with hands and arms.
- The employee is regularly required to sit for long stretches of time speaking on the phone
- The employee may be required to lift up to fifteen pounds.
- Job has the following vision requirements: close, distance, color, peripheral, depth perception, and ability to adjust focus.
Work Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Hybrid work schedule 3 days in the office, and 2 days remote.
- General office environment with low noise levels.
- Office hours generally M-F 7 a.m. to 4 p.m., with some need for work outside of these hours as necessitated by work demands.
Compensation and Benefits - Target salary range for this position will be $70,000 to $80,000, depending on qualifications.
- In addition, this position is eligible for an annual bonus eligibility with a target payout of 10%, based on company and individual performance
- The OTS Benefits package includes medical/dental/vision insurance, flexible spending accounts, 401(k) plan with fully vested matching, PTO, life insurance, short-term disability, long-term disability, holiday pay, student loan paydown program, tuition reimbursement, loan discounts, service anniversary bonuses, recognition program. employee referral program, and employee activities.
Open Technology Solutions, LLC
Job Tags
Temporary work, Flexible hours,